Automated structured SOAP note generation from appointment audio

Scribenote listens to veterinary appointments and generates SOAP (Subjective, Objective, Assessment, Plan) notes in the structured format clinicians need. The AI is trained on veterinary-specific terminology, so it understands terms like 'FNA' and 'pyoderma' without confusion. Practices can customize the note template to match their existing workflow.

Business outcome: Vets save 10–15 minutes per appointment on documentation, reducing after-hours charting significantly.

Client-friendly discharge summaries generated instantly

After each appointment, Scribenote creates a discharge summary written in plain language that pet owners can understand. The summary includes medication instructions, follow-up care, and key findings from the visit. This reduces the time vets spend writing instructions and improves client compliance.

Business outcome: Faster room turnover and improved client communication without extra clinician effort.

Pre-written client communication drafts for follow-ups

Scribenote generates draft messages for client communication, including appointment summaries, lab result notifications, and recheck reminders. These drafts can be reviewed and sent directly from the platform, reducing the time spent on client correspondence.

Business outcome: Streamlined client communication reduces admin workload for front desk and clinical staff.

Real-time listening during appointments with no manual input

The ambient scribe feature listens to conversations in the exam room and automatically transcribes and structures notes. Clinicians do not need to type or dictate during the appointment. The system works in the background, capturing the full conversation without interrupting workflow.

Business outcome: Clinicians maintain eye contact and focus on the patient instead of a screen.

Record and transcribe after the appointment for flexibility

For practices that prefer not to record during the visit, Scribenote offers a post-visit mode. Clinicians can record a summary immediately after the appointment, and the AI converts it into structured notes. This provides flexibility for different practice styles.

Business outcome: Accommodates varying clinician preferences while still reducing documentation time.

Integration with practice information management systems

Scribenote integrates with common veterinary practice management software, allowing notes to be pushed directly into the patient record. This eliminates the need for manual data entry and ensures documentation is stored in the correct location within the existing workflow.

Business outcome: Seamless data flow reduces duplicate data entry and errors in patient records.

• Veterinary-specific AI trainingThe AI is trained on veterinary medical terminology, not general human healthcare, so it understands species-specific terms and conditions.
• Multiple output formatsGenerates SOAP notes, discharge summaries, and client communication drafts from a single appointment recording.
• Ambient and post-visit modesOffers flexibility for different practice workflows, whether recording during or after the appointment.
• Practice management integrationIntegrates with veterinary PMS systems to push notes directly into patient records, reducing manual data entry.

• Limited to small animal practicesThe ambient listening model works best in controlled exam room environments, which may not suit large animal or equine field work.
• Pricing not transparentExact per-vet pricing is not publicly listed, requiring practices to request a quote before comparing costs.
• Requires consistent internet accessAmbient recording and AI processing require reliable internet, which may be an issue in rural or mobile practice settings.
• Professional RealityScribenote is purpose-built for veterinary practices, but it is a relatively new entrant compared to established human healthcare scribes. Practices should evaluate accuracy over a trial period before full deployment.

Independent small animal clinic reducing burnout

A two-vet small animal practice implements Scribenote to eliminate after-hours charting. The ambient mode captures all appointments, and the AI generates SOAP notes and discharge summaries. The practice reduces documentation time by 40%, allowing vets to leave on time.

Multi-location practice standardizing documentation

A five-location practice deploys Scribenote across all clinics to ensure consistent SOAP note quality. The integration with their PMS means notes are automatically filed in the correct patient record at each location, reducing admin overhead.

Emergency clinic improving room turnover

A 24-hour emergency veterinary hospital uses Scribenote's ambient mode to capture fast-paced consultations. The AI generates structured notes in real-time, allowing clinicians to move to the next patient faster without sacrificing documentation quality.

Mobile vaccine clinic managing high volume

A mobile vaccine clinic uses Scribenote's post-visit mode to record summaries between appointments. The AI converts these recordings into SOAP notes and client communication drafts, enabling a single vet to see 30+ pets per day without documentation backlog.

Sign up for the free trial on the Scribenote website and create your practice profile.

Connect your practice management system to enable automatic note filing in patient records.

Configure your SOAP note template and discharge summary preferences to match your existing workflow.

Start using ambient mode during appointments or post-visit mode to generate your first notes and review accuracy.