AI-Defended Focus Time for Deep Work

Users set a daily or weekly goal for focus time, and the AI automatically blocks these periods in the calendar. It then defends these blocks against incoming meetings, ensuring critical work gets done.

Business outcome: Guarantees dedicated time for high-priority tasks, directly increasing individual and team productivity.

Automated Meeting Scheduling Across Teams

Reclaim analyzes the calendars of all attendees to find the best time to meet, considering focus time, buffer time, and existing commitments. This eliminates the back-and-forth of manual scheduling.

Business outcome: Reduces scheduling friction and ensures meetings happen at times that minimize disruption to deep work.

Flexible Task Scheduling in Your Calendar

Tasks from integrated platforms like Asana, Jira, and Todoist can be pulled into the calendar and automatically scheduled around meetings and focus time. The AI prioritizes and reschedules tasks as the day changes.

Business outcome: Ensures that to-do items are not just listed but are allocated time for completion, improving follow-through on key initiatives.

Auto-Scheduled Breaks and Travel

The tool automatically inserts buffer time between meetings and work sessions to prevent back-to-back scheduling and allow for breaks or travel. This helps reduce burnout and meeting fatigue.

Business outcome: Improves employee well-being and meeting preparedness by creating space to reset and prepare.

Smart Availability Sharing

Users can share a personal booking link that respects their focus time, buffer time, and other calendar events. This provides control over availability for external and internal meetings.

Business outcome: Streamlines the process of booking meetings with clients and partners while ensuring personal and team priorities are protected.

Time Tracking and Workforce Analytics

Reclaim provides detailed analytics on how time is spent across meetings, tasks, and focus work. This data is available at both the individual and team level, offering insights into work-life balance and productivity.

Business outcome: Gives managers data-driven insights to identify burnout risks, improve meeting health, and optimize team capacity.

• Google Calendar Native ExperienceIt is built directly on top of Google Calendar, providing a seamless and robust integration that feels native.
• Proactive AutomationUnlike simple scheduling tools, it actively defends focus time and reschedules tasks, acting as an agent rather than a passive tool.
• Team-Wide VisibilityWorkforce analytics provide managers with a clear view of team capacity, meeting load, and potential burnout risks.
• Strong Integration EcosystemNative integrations with major project management tools like Asana, Jira, and Todoist make it easy to bring tasks into the calendar.

• Google Calendar DependencyThe platform is deeply integrated with Google Calendar, and its full feature set is not available for Outlook or other calendar providers.
• Learning Curve for Advanced FeaturesWhile basic setup is simple, mastering the full power of the AI's scheduling logic and policies can take time for new users.
• Potential for Over-AutomationTeams that prefer manual control over their schedules may find the constant rescheduling and automation to be intrusive.
• Professional RealityThe most important thing to know is that Reclaim's value is directly tied to your team's adoption of Google Calendar; without it, the tool loses its core functionality.

Engineering Sprint Planning

Engineering teams can use Reclaim to defend large blocks of focus time for coding, automatically schedule sprint tasks from Jira, and find optimal times for stand-ups and planning meetings, improving overall sprint velocity.

Executive Assistant Coordination

EAs can leverage Reclaim to manage complex executive schedules, book meetings across time zones, and ensure their principal has buffer time and focus periods, increasing their efficiency.

HR & Recruitment Planning

HR teams can automate interview scheduling, defend time for candidate reviews, and use analytics to monitor team work-life balance, helping to prevent burnout and improve retention.

Consulting & Client Work

Consultants can use Scheduling Links to share availability that respects their project work, automatically buffer time for travel and prep, and track billable hours against non-billable tasks.

Sign up for a free account on reclaim.ai and connect your Google Calendar.

Set your primary goals, such as daily focus time targets and preferred working hours.

Connect your task management tools (e.g., Asana, Jira) to start pulling tasks into your calendar.

Create a Scheduling Link and share it with colleagues or clients to begin automating meeting bookings.